Features - The whole tour
Every part of the writing life, in detail.
Quilvo is built in four parts - you plan the story, write it, publish it, then take the long view. Each covers one stage of the work; together they replace the half-dozen tools writers usually patch together.
The story.
The part most writing trackers leave out. A cast of characters that lives above your projects, a worldbuilding codex, an interactive relationship map, a story timeline, and a real outliner - as deep as a dedicated worldbuilding tool, and quiet enough to ignore.
01 - Characters
A cast that lives above your projects.
Build a character once and reuse them across a whole series. Each carries their own roles, pronouns, arcs, and profile notes - and takes a different part in every book they appear in.
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Characters above projects a character exists above any one book and can appear in many.
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Only a name required add role, pronouns, alias, a one-line hook, colour, and profile sections when you want them.
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Per-project casting lead, cameo, or antagonist - the same character, a different role in each book.
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Series cast aggregation pull a whole trilogy's cast together, with an "add to all" convenience.
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List or cards a compact table or a portrait wall - your choice, remembered per browser.
14 characters - 3 books
Pride & Prejudice
02 - Relationship map
The shape of your story, as a constellation.
The flagship of the planning suite. Your whole cast rendered as a living, draggable map - bonds, rivalries, and family lines you can see, filter, and reshape without ever opening a form.
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A living constellation avatar tokens with role-coloured rings; edge colour and thickness encode type and bond strength.
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Hover to spotlight one character's relationships light up while the rest of the cast fades back.
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Draw on the map hold Shift and drag one character onto another to create a bond, right in place.
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Scope and filter everything, a series, or one project; the legend doubles as a type filter; search the cast.
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Places overlay codex locations join their residents, with a minimap and full light / dark theming.
03 - Timeline
Two orders of time, one toggle.
A timeline that fits the way stories are actually built. Flip between the order you tell it and the order it happens; measure it in pure sequence, invented calendars, or real dates; read it as a canvas, a board, or a list.
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Two orders, one toggle narrative order and true chronological order - switching animates every event into place.
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A specificity ladder pure sequence, free-text labels, an invented numeric scale, or real calendar dates.
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Three views a zoomable scaled canvas, a board card-wall, and a dense inline-editable list.
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Points and spans model an instant or a duration; spans visually contain the events that fall inside them.
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Threads and lanes group events by character, location, project, chapter, or plot thread.
Worldbuilding codex
32 entries - 6 types04 - Codex
A worldbuilding codex for everything else.
Everything that is not a person: places, factions, items, creatures, magic systems, and lore. Each entry is yours across every project, nested where it belongs, and linked to the scenes and cast it touches.
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Seven entry types location, faction, item, creature, magic system, lore, or other.
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Shared across projects a codex entry is yours, not one book's - reuse it everywhere it appears.
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Nested and cross-linked parent / child entries, tied to the characters, scenes, and events they touch.
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Locations on the map places can surface on the relationship map beside their residents.
05 - The outliner
A real outliner, built for stories.
A full OmniOutliner-style planner that most story tools simply do not have. Twelve node types reshape to any format; drag-and-drop reordering writes straight back to your chapters and scenes; and the whole tree exports to Markdown, OPML, or plain text.
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Twelve node types books, parts, acts, chapters, scenes, verses, notes - and the palette reshapes to your format.
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Drag, drop, reorder grip-handle moves with before / after / inside drops that write back to your real chapters and scenes.
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Story-structure templates scaffold Three-Act, Save the Cat, Hero's Journey, Story Circle, or Seven-Point in a click.
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Statuses that roll up planning to done on any node, with progress bars totalling up to parts and books.
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Events and @mentions inline timeline pills sit under their scenes, and typing @ links a character or codex entry on the spot.
First Impressions
Export ⌄Elizabeth - arc
Coming-of-age - 6 beats06 - Character arcs
Track the emotional charge of every arc.
Give a character a different arc in every book, name its shape, then plot the beats against your chapters on a -5 to +5 value track. The rise and fall of a story's heart, readable in one glance.
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Per character, per book a character can travel a different arc in each project they appear in.
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Arc type and summary name the shape - redemption, fall, coming-of-age - in a single line.
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Beats on a value track map each beat to a chapter on a -5 to +5 emotional-charge chart.
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Reads at a glance see the rise and fall of a story's heart without opening a document.
The desk.
Everything that lives in your daily routine - the dashboard, the projects, the session log, the goals you set against yourself. The spine of the app, and the part you will touch every day.
01 - Today
Open the app. Know exactly where you are.
A single home screen designed to be readable in three seconds. Today's words, time at the desk, sessions completed, streak - plus a rotating quote and a quick-log box so writing the next session is the easiest thing on the page.
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Readable in seconds today, streak, open projects, and the next best action.
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Quick-log box right where your next session begins.
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Rotating quote a small invitation back to the page.
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No dashboard theatre just the shape of the morning.
Good morning, Jane.
Thu - May 1412 active - 8 archived
02 - Projects & Drafts
A project for every form.
Novels, short stories, poems, essays, scripts, and fragments. Each with the right metadata. Targets in words, pages, or lines. Statuses from idea through submission to publication.
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11 statuses from idea to published, built around how writers actually work.
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Multi-draft history track structural, line, and polish passes separately.
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Targets in words, pages, or lines with daily pace calculated automatically.
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Synopsis and notes logline, pitch, theme, and private context.
03 - Writing sessions
Capture the session, not just the count.
A session is more than a number. Quilvo records what you worked on, for how long, what kind of work it was, and a line of context, so your stats stay honest and your future self can read what was really going on.
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Positive and negative counts cutting 800 words counts as a Tuesday.
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Seven session types free writing, editing, research, outlining, revision, other.
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Custom tags multiple tags per session for granular categorization.
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Bulk catch-up entry enter several days at once without guilt.
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CSV export with customizable columns and filtered sessions.
May 2026 - Sessions
9 sessions - 7h 22m - +4,182 netDaily - 500 words
Today - daily1,247 / 500 - 249% hit
Weekly - 5 writing days
May 12-184 of 5 days - Mon Tue Wed Thu
Project - Finish Draft 2
First Impressions - by Aug 3158,650 / 85,000 - ~255 wds/day to hit
Yearly - 200 writing days
202691 of 200 days - 2 freeze days used
04 - Goals & Streaks
Motivation, without the shame.
Goals built for a writing life, not a productivity challenge. Stack any combination of daily, weekly, monthly, yearly, and project goals. Build a streak with freeze days for the weeks life intervenes.
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Five goal cadences daily, weekly, monthly, yearly, one-time. Stack as many as you like.
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Project and draft goals finish a draft by July, or a whole novel by autumn.
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Streak protection freeze days for travel, illness, or rest.
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Pace forecasting auto-calculated daily pace to keep you on track.
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Status tracking active, paused, completed, failed, abandoned.
05 - Streak calendar
The long arc, day by day.
A 60-day visual streak calendar so you can see the pattern, not just the count. Misses, freeze days, and writing days all visible. Personal best record kept alongside the current run.
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Automatic calculation any day with positive words counts as a writing day.
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Freeze any day with an optional reason. Travel, illness, family - your choice.
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Personal best record shown alongside the current streak, never overwritten.
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Smart messaging encouragement without noisy notifications.
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Freeze history visible across the year.
The career.
The unglamorous half of a writing life. Submissions, markets, contacts, alerts - the spreadsheets, sticky notes, and email searches you did not sign up for. Quilvo handles them with the same care it gives the page.
01 - Submissions
Every story, every state.
Quilvo's most-loved feature. The full life of a submission, from drafted to published - pipeline view, scheduled sends, exclusivity countdowns, follow-up reminders, rights, contracts, payments. All on one screen.
Ready to send
Ready to send
Editing pass needed
Thomas Egerton
Thomas Cadell
Richard Crosby
Thomas Egerton
John Murray
John Murray
Thomas Egerton - Accepted
Richard Crosby - Returned
Private circulation - Hold
Thomas Egerton - 1813
John Murray - 1815
Inside a submission
Markets: publishers
348 saved - 41 open - 7 wishlist T102 - Markets
Your private almanac of where to send.
A personal database of every magazine, agent, publisher, contest, anthology, podcast, and online publication that matters to your work. Guidelines, response times, pay, your rating, your notes. Yours, forever.
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Market types magazine, agent, publisher, contest, anthology, podcast, online.
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Three statuses open, closed temporarily, closed permanently - with checked dates.
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Acceptance criteria genres, formats, word count range, and private notes.
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Response times learned from your own history, smarter than any external database.
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Merge duplicates archive obsolete markets, quick-create with minimal fields.
03 - Contacts
A lightweight CRM for the literary world.
Editors, agents, publishers, critique partners, mentors, readers. The people who matter to your work. With interaction logs and follow-up reminders that nudge you when it is time to say hello again.
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Multiple roles per contact someone can be both editor and friend.
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Interaction log email, phone, conference, submission, response, other.
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How you met and when keep the story attached to the person.
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Follow-up tracking with custom cadence per relationship.
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Market associations linked to the magazines and publishers they work at.
Follow-ups this week
5 due - 2 urgentThomas Egerton
Publisher - Whitehall - since 1811Submission: Elinor and Marianne Sent through Henry Austen.
Jan 14Proof response Sense and Sensibility corrections returned.
Sep 02Contract note Discussed second edition terms.
Alerts & reminders
8 active - 3 urgentPast their 90-day average - suggested follow-up email.
Thomas Egerton - 14 days left.
Thomas Cadell opens general submissions.
Sends to Thomas Egerton on Jul 1.
Publication payment expected this month.
04 - Alerts & Reminders
The right nudge, at the right time.
Quilvo watches the boring stuff so you do not have to. Long-pending submissions, ending exclusivities, market reopen dates, scheduled sends, contract follow-ups - all surfaced as a short, scannable feed.
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Long-pending alerts tuned to each market actual average response time.
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Exclusivity countdowns with conflict detection across simultaneous submissions.
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Market reopen reminders for closed wishlist markets.
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Goal deadline alerts when a goal is approaching its end date.
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Dismiss and un-dismiss persistent across sessions, fully under your control.
The long view.
The view from the year, the decade, the career. Quilvo turns thousands of sessions, submissions, contacts, and payments into a picture you can read at a glance - and follows you wherever the work happens next.
01 - Stats & Analytics
See the shape of your writing year.
Quilvo turns thousands of small sessions into a picture you can read. Per-project breakdowns. Per-tag breakdowns. Heatmaps. Year-over-year overlays. Honest numbers, beautifully quiet.
184,210 words 182 writing days
+82 vs 2025
Feb 4 - Mar 16 - personal record
Before the world wakes
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Configurable periods today, yesterday, week, month, year, last 30/90 days, all-time.
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365-day heatmap with per-day intensity.
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Breakdowns by project, session type, custom tag, and market.
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Period-over-period change with direction indicators.
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Writing day patterns average per session, longest streak, day-of-week habits.
02 - Earnings
The financial half of the writing career.
Track payment amounts, currencies, statuses, and contracts across every submission. See total earnings, average pay per piece, pending invoices, and the markets that pay best.
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Multi-currency support for international markets.
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Four payment statuses unpaid, partial, paid, pending.
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Contract tracking none, in negotiation, signed, completed.
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Total earnings and average pay per piece calculated automatically.
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Annual breakdown ready for tax season and CSV export.
Recent payments
Good morning, Jane.
Words today1,24703 - iOS Companion
Wherever writing happens, next.
A focused iOS app for the moments writing happens away from the desk. Quick logging, today's progress, read-access to your library, widgets for the home and lock screens, Apple Watch complications, and push reminders that respect your sleep. Coming soon.
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Quick log from a lock-screen widget - two taps, no unlock.
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Today widget with words, time, sessions, streak, readable at a glance.
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Full read-access to projects, sessions, submissions, markets, contacts - offline-ready.
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Apple Watch complications and quick-log from the wrist.
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Coming soon iOS is planned, not available yet.
Across the app
The quiet foundations.
The under-the-hood pieces that make every other part of Quilvo feel good - search, sync, settings, exports, integrations, recovery, security. You probably will not think about them, which is the point.
Find anything as you type.
Real-time, typo-tolerant search across projects, series, markets, and submissions.
Import and export, any time.
Bring spreadsheets in. Take everything out as CSV or JSON whenever you want.
Integrations without the sprawl.
Scoped API keys power scripts and writing tools, while OAuth connects hosted AI assistants to Quilvo MCP.
Families, fragments, and finished books.
Group related projects with drag-and-drop ordering and shared stats.
Nothing important really disappears.
Projects, markets, contacts, submissions - all recoverable for 30 days.
2FA, sessions, throttling.
Two-factor auth, active-session view, password throttling. Your work, locked tight.
Light, dark, or system.
Themed every screen, including widgets. Per-device.
Timezone, date format, currency, more.
Your local timezone, preferred date format, and default currency travel with you.
In-app, in plain English.
A getting-started guide, key concepts, and quick tips - never more than a click away.
Begin the next writing year here.
Free forever for the essentials. Web now, iOS coming soon, end-to-end synced. Bring your spreadsheet - we will help you import it in ten minutes.